Most businesses are still running on spreadsheets, email chains and the memory of one or two key people. We help organisations of all sizes find the automation hiding in their day, and build it.
Registrations land in one place, contacts live in another, invoicing in a third. Reconciling them is somebody's whole Tuesday, and a quiet source of errors nobody notices until they do.
“Ask Sarah, she knows how the renewal letters go out.” It works until Sarah's on holiday, retires, or the volume doubles. The process was never written down, let alone automated.
Generic CRMs and event tools assume you run the way the vendor expects. Real organisations have nuances (committees, member tiers, mixed event formats), and bending the tool to fit is its own job.
A structured, low-cost engagement, usually a single day on-site. We map the processes that matter, get to know the people running them, and identify where AI and automation can make the biggest impact. You walk away with a written roadmap of quick wins and bigger bets, whether or not we ever do anything else together.
We stand up working prototypes fast, not slide-ware. Real screens you can click, with your data flowing through them. The point is to get buy-in across your team and to sharpen the scope before anyone writes production code.
We deliver bespoke front-end applications, integrations and workflows, built to fit your business, not the other way round. Where you have core systems we integrate with them; where you don't, we stand up the database underneath. You own the intellectual property from day one.
A fixed monthly retainer keeps the lights on and the system improving. Use credits at your own pace; top up when you want to move faster. We remain the only ones who change the code, so stability is something we can actually promise.
The data is often fine. It's the experience around it that's holding people back. Here's the kind of shift we build: the same information, turned into something your team actually wants to use.
Illustrative interfaces. Every build is bespoke to your data, your workflow and your brand.
Hotels, restaurants, members' clubs and event venues. Reservations, function bookings, supplier orders, rotas, guest communications. Operations that depend on a handful of systems that don't quite talk to each other. We close the gaps and give the front-of-house team back its evenings.
Renewals, dining bookings, charitable giving, governance committees, contact records that have outgrown three different systems. We work with City of London livery companies and similar membership organisations where the rhythms are formal, the data is sensitive, and the spreadsheets have layers.
Corporate, private, fundraising or association events. Wherever registration, communications, logistics and post-event follow-up are stitched together by hand, there's a system underneath waiting to be built, usually a small one, doing a specific job extremely well.
Law firms, accountants, consultancies and advisory practices: businesses that bill time but spend too much of it on admin. Matter and case intake, document assembly, client onboarding, time capture, reporting. Quiet wins that compound across every fee earner on the team.
Supporter records, grants, gift aid, volunteer rotas and campaign reporting, usually held together by a generous person and a heroic spreadsheet. We build the small, focused tools that protect time and donor data, so more of the budget gets to the cause.
Offices, estates and multi-site premises carry a constant stream of maintenance: planned servicing, reactive repairs, contractor scheduling, compliance checks and certificates. We build the systems that track every asset and job in one place, so nothing slips, deadlines are met, and the audit trail is always there when you need it.
Whether it's a fleet of vehicles or a yard of equipment, the admin is relentless: servicing schedules, MOTs and inspections, mileage, hire and allocation, driver or operator records. We bring it into one view that flags what's due before it becomes a problem, and keeps every asset earning its keep.
You don't need an event in the calendar to have a process problem. Quoting, onboarding, scheduling, invoicing, reporting: the half-hour task three people do every week. That's where we start, and where the quick wins are.
Eliminate the hours of manual stitching that disappear into every week, and free your best people to do the work only they can do.
Validation, automation and a single source of truth catch the mistakes spreadsheets quietly let through.
Centralised data means smarter decisions, and questions that used to take a day now take a query.
Pay for a managed partner, not a stack of licences for tools that almost-but-don't-quite fit how you operate.
Managed Intelligence brings together customer-first people from a range of backgrounds: business ownership, finance, operations and software development. We've each spent years on the other side of these problems: running companies, balancing the books, keeping operations moving, and building the software underneath. We came together around one common goal, helping organisations work smarter, with systems built around the way they actually work, not the other way round.
The pattern repeats across every business we meet: good people, fighting their tools. Managed Intelligence exists to close that gap.
Let's have a conversation. A short call to understand what you're trying to fix, and whether a discovery workshop would be worth your time. No deck, no commitment.
Tell us a little about your organisation and what you're trying to fix. We'll come back to you to arrange a short, no-commitment call.
We've got your details and will be in touch shortly to arrange your discovery conversation.